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ECO Event Form
ECO Event Form
Your Name
Your Email
Your Role
Select Role
ECO Staff (planning event)
Church Staff (hosting event)
📅 Event Details
Name of the Event
Event description
Is this a repeat event?
Yes
No
When was the last event held?
Where is the event taking place?
Event Location
At a Church
At a Hotel
At a Retreat Center
Does your event take place on one specific day or does it span across multiple days?
On a single day
Spans across multiple days
Date of the event
Date the event starts
Start Time
12
1
2
3
4
5
6
7
8
9
10
11
:
00
15
30
45
AM
PM
Date the event ends
End Time
12
1
2
3
4
5
6
7
8
9
10
11
:
00
15
30
45
AM
PM
Hotel Details
Where did the last event take place?
Would you like to host the meeting at the same hotel?
Yes
No
Please upload previous contract
Drop a file here or click to upload
Choose File
Maximum upload size: 52.43MB
If there is an email thread with the hotel please forward it to stacia@eco-pres.org.
Do you have a preferred hotel?
Yes
No
What hotel? (Name and Address)
Is there someone who can recommend a hotel?
Yes
No
Contact for recommendation (Name and Email)
Will you need a room block?
Yes
No
Will you need a meeting room?
Yes
No
How many rooms?
Who will be paying for the guest rooms?
ECO
Guest
Please provide the times you will need the meeting space from
What do you need in the room?
What meals do you want provided by the hotel?
Church Details
Who is your primary church contact?
Have you communicated with your primary church contact?
Yes
No
Church Name and Address
How many people will be attending this event?
What information has already been communicated?
What accommodations are needed from the church?
What meals need to be provided for the group?
Who are you hoping will provide the meals? (select all that will apply)
The church
Onsite ECO staff will order delivery
Eating out (reservations at a restaurant)
Need help deciding/planning
If you need help with meals please let me know the specifics of what you will need.
Are there other details I should know about? Do you have any questions?
Retreat Center Details
What retreat center will you be having the event at?
Have you communicated with the retreat center?
Yes
No
Who is your primary contact for the retreat center?
How many people will be attending this event?
What information has already been communicated?
Please describe the event in as much detail as possible so we know what to communicate with the retreat center.
What accommodations will you need from the retreat center?
ECO Event Logistics
Thank you for your willingness to host our event! Please provide the following information about your facility. Answers to the following questions will help us provide a well-orchestrated event. If you have any questions contact stacia@eco-pres.org
What is your church role?
The name, address, and best entrance of the facility where the meetings will be held:
How shall we access the building?
There will be a key provided for your group to let yourself in.
Someone will be present to let your group in & lock up each day.
Please provide additional information to the above answer, including security system/alarm codes, etc.
What is the WiFi network & password?
May we leave personal items/materials in the designated room(s) overnight?
Yes
No
Are there any special instructions we should pass on to our participants regarding parking, your facility, etc.?
Are you able to set the main EVENT room up?
Yes, with rectangle tables and tables
Yes, with circle tables and tables
Your group may choose, both are available
Does the main event space have the following available (check all applicable)?
Refreshment table in the event room for drinks and snacks
Restrooms that are easily accessible to the event room
Kitchen access to make coffee, get water, and prepare any food (disregard if this will be taken care of by your facilities staff).
Are we able to mail something to your facility before our event?
Yes
No
How should we address any package?
(The Synod office will let you know when to expect it to arrive and how many packages to expect).
Refreshments and Supplies
This is just a general idea. We will let you know specifically what the group’s needs are and how we can work together to meet those needs. Please indicate which of the following items you are able to provide (check all that apply). We will fill in the blanks as needed.
Miscellaneous Supplies
Screen or monitor
Compatible HDMI cables for the monitor
Sound equipment: mic, speakers, etc.
Flip chart (self-sticking sheets) with stand/markers or white board with dry erase markers
Presenter podium
Stool for presenter
Printer accessible (for the most part we will bring our own printed materials)
In case we need additional prints made, who should we contact?
Are you able to provide snacks/refreshments (including supplies)
Yes
No
Please specify what you are able to provide
Where is the best place for us to purchase snacks/refreshments?
Meal Options
We are able to provide some meals for the group.
We will provide you with suggestions for your group to order takeout.
We will point you in the direction of a nearby store for supplies.
Costs
Please be as specific as possible – we appreciate you hosting our ECO event! We are happy to work with you in every way possible.
What are you able to provide “cost-free” to our group and event?
What costs would you like us to cover?
Additional thoughts or questions you may have…
What can I do to help? Do you need clarification on anything?
If you are human, leave this field blank.
Submit
